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How to Avoid Quickbooks Errors

January 24, 2020 - by Priyan Sharma

As we know very well Quickbooks offers a variety of benefits to the user and may be easy to make a QuickBooks error.  Have a look, at how can avoid these mistakes by following this advice.

Don’t Use Sample Files

 QuickBooks gives users sample files for use as an example for their own files. These examples have limited info so it’s best to set up your own templates for your company files.

Don’t Forget to Use Receive Payments

The always receive payments option must be used when the business owner wants to enter invoices in order to record their sales. This step allows business owners to apply for payments against the invoice.

Don’t Forget to Apply for Payments

QuickBooks provides options to allow paying bills to business owners. To stave off making payment mistakes, use always the Enter Bills window and utilize the Pay Bills option to pay the bill. We have also another option Write Checks or Enter Credit Card Charges.

Be Careful when Recording Expenses

Avert a QuickBooks error connected to expenses by not tying your bank account to the expense field. Due to this cause, the money leaves and quickly goes back into the business owner’s checking account rather than decreasing the available balance in the account. Instead, use a named expense category such as Utilities to record expenses.

Be Careful when Recording Customer Payments

Behind the duplicated customer payments is always cumulatively recording deposits and applying them to the account for each customer. With this method, the deposit can be tied to a bank account in QuickBooks or other accounting software and recorded by the business owner’s bank account on the same day as the transaction.

Maintain Critical Accounts

To reduce errors with QB please make sure you will maintain critical accounts in QuickBooks. Actually, QB creates critical accounts to assist owners in creating their company files. These accounts have specific names and renaming or deleting the accounts can cause errors with business owners’ financial records.

If you want to need additional assistance to avoid QuickBooks errors, give us a call at +1  786 871 2066 or Get a Quote.